Terms and Conditions

Definitions and Interpretations

1.1. In this Terms and Conditions, unless the context otherwise requires, the following words shall have the following meanings:

“Attendee” – means an individual or group that attends the ceremony;

“Awards” – means the competition known as the Sports Technology Awards whereby technology in sport is judged by the Sports Technology Awards and awards are given in relation to the Categories;

“Category” – means each particular category within an Award Programme listed and detailed on the Website;

“Ceremony” – means an Award Programme ceremony where the Winners will be announced

“Closing Date” – deadline as conveyed on the website;

“Entrant” – means an individual or team that submits an entry for an Award Programme;

“Entry” – means the material submitted for an Award Programme by the entrant;

“Multiple Entries” – means more than one entry per brand;

“Fee” – means the relevant fee payable by the entrant and / or attendee for the corresponding category and / or ticket which is set out on the website. Fees must be paid by credit card via the Website;

“Organizers” – means the team who organize and implement the Award Programme;

“Rules” – means the terms and conditions set out on the website and (unless the context otherwise requires) including any special terms and conditions agreed in writing between the entrant and / or attendee and the organizers;

“Tech Hub” – means a collection of videos from entrants, judges and sponsors on the website;

“Talks” – means the Sports Technology Talks.

“Startups” – means the Sports Technology Awards Startups

“Ticket” – means an individual seat or table at the Ceremony;

“Website” – means the Awards website accessible at www.sportstechgroup.org;

“Winners” – means the winner for each category.

1.2. The organizers reserve the right to cancel amend all or any part of the Award Programme and / or Rules. Any changes to the rules or awards will be posted on the website. It is the responsibility of the entrant and / or attendee to keep themselves informed of any changes.

1.3. By submitting an entry to the Award Programme and / or purchasing a ticket to the ceremony, the entrant and / or attendee agrees to comply with the rules.

1.4. In the event of any dispute regarding the rules, conduct or results of the Award Programme, the decision of the organizers shall be final and unchallengeable.

Awards Entrant

2.1. The Award Programmes are open to all entrants, regardless of location or organizational type.

2.2. By entering an Award Programme, the entrant hereby warrants that all information submitted is true, accurate and complete. The organizers reserves the right to verify any information contained in the entry and the entrants eligibility to enter the Award Programme.

2.3. The organizers reserves the right to disqualify an entrant if it has reasonable grounds to believe that an entrant has breached any of the rules, any applicable law (any copyright law) or has otherwise infringed the intellectual property of any third party.

2.4. In the event a winner is disqualified from the Award Programme, the organizers will select an alternative winner in the same manner as the original winner and such selection will be subject to the rules.

The Awards

3.1. All Entries must be submitted online via the website. No hardcopy entries will be accepted although, where requested or invited, entrants can submit a single example of its products or goods (See 3.8)

3.2. Unless otherwise stated, each entry should focus largely on work completed or projects undertaken in the previous 18 months, however products developed before this date are not precluded from entering.

3.3. An entry can be submitted to multiple categories, unless stated otherwise.

3.4. An entrant can submit multiple entries in the same category only if the entry is for a different product or service.

3.5. Multiple entries can be submitted from a single organization or brand. Agencies or third parties submitted entries on behalf of clients or partners only qualify for the multiple entry fee provided their agency’s involvement is central to the entry. Entries can be submitted on behalf of clients where the agency has had no involvement in the work however, unless a single client is submitting more than one entry, the multiple entry fee would not apply.

3.6. While submitting an entry, entrants should supply the organizers updated and reachable contact details. Any changes to contact details supplied should be emailed directly to the organizers.

3.7. An entry must be accompanied with the entrant’s company logo, in vector format, and a short video about the product or service detailed in the entry. The entrant retains all rights to the logo and video but permits the organizers the use of both on its website and other marketing collateral in perpetuity.

3.8. Size permitting, in the cases of a product or goods, the entrant will send the organizers the technology detailed in the entry otherwise it will grant the organizers access to use its service. The technology is non-returnable and it is the responsibility of the entrant to cover any and all postage costs and ensure the technology is received by the organizers.

3.9. In case of technical difficulties, entrants are advised to save a version of the entry in a saveable document prior to submitting their entry.

3.10. On receipt of an entry, the organizers will confirm its arrival via email. If an entrant does not obtain such a receipt within three days, it is the entrant’s responsibility to contact the organizers to confirm its arrival. Unless confirmation has been received verbally or in writing, the organizers cannot guarantee the arrival of an Entry.

3.11. Only a fully completed entry will be accepted. Word limits are to be strictly observed. Judges will only receive the exact number of words requested.

3.12. Amendments cannot be made to an entry once submitted. If an entrant has any concerns about information included in an entry after it has been submitted, they should contact the organizers directly.

3.13. In the event the organizers has reasonable ground to believe an entrant has attempted to influence the decision of the judges further, by any means outside or in addition to the official entry, the entrant will be disqualified.

3.14. All entries must be submitted in the English language and must be accompanied by the appropriate fee.

3.15. All entries must be submitted and fees received before the closing date. No entry will go forward for judging unless full payment of the fee is received.

3.16. Judging will take place in a one-month period after the closure of entries, or as otherwise decided by the organizers.

3.17. The judges will shortlist certain entrants to go through to the final judging phase. Winners in the categories will be announced at the ceremony and such winners will be selected by the judges from the shortlist. Shortlisted entries will be published on the website in or around 30th January 2019.

3.18. Upon being shortlisted, entrants agree to feature the Award Programme logo on its website and all collateral as appropriate.

3.19. Details of the shortlisted entries and winners will be published on the website and other collateral using the information provided in the introduction section of the entry only. Information about an entry which is not shortlisted will not be revealed.

3.20. Upon being shortlisted, entrants agree that at least one representative will be present at the ceremony.

The Tech Hub

4.1. Each entrant is entitled to feature one video per product or service submitted.

4.2. Videos should be received through the entry in an html link format for the organizers to download and upload to the Tech Hub. A video being uploaded to the Tech Hub is subject to the entry being complete and paid.

4.3. Videos can only promote work by the entrant’s brand or product which relates directly to the category they have entered.

4.4. Any materials or creatives used in the video must either be the sole copyright of the organization whose product or service the video is promoting, or the entrant must have the written approval to use third party content by the company or individual whose intellectual property is being used.

4.5. Those under the age of 18 who feature in the video should have written parental consent.

4.6. Submissions cannot defame, misrepresent or contain disparaging remarks about other people, products or companies

4.7. Videos should not:

  1. be sexually explicit or suggestive;
    b. be violent or derogatory of any ethnic, racial, gender, religious, professional or age group;
    c. be profane or pornographic;
    d. contain nudity;
    e.promote illegal drugs, tobacco or firearms/weapons;
    f. convey any particular political agenda or message;
    g. endorse any form of hate or hate group;
    h. contain trademarks, logos, trade dress or brand symbolism that is the intellectual property of a third party;
    i. contain any personal identification, such as license plate numbers, personal names, email addresses or street addresses without permission;
    j. contain copyrighted materials owned by third parties other than the Entrant or the Organizers without permission; or
    k. violate any law.

4.8. The organizers assumes no liability for:

  1. the submitter’s video;
    b. technical problems or technical malfunctions arising in connection with the Tech Hub;
    c.unauthorized human or non-human intervention in the operation of the Tech Hub, including hacking, theft, viruses or bugs;
    d. personal injury, property damage or losses of any kind which may be sustained to user’s or any other person’s computer equipment resulting from use of the Tech Hub; or
    e. By submitting a video, entrants agree to release the organizers from any claims, damages or liabilities arising from the submitter’s video and agree to not claim punitive, incidental or consequential damages.
    4.9. Entrant’s videos will be uploaded within five working days of an entry being received.

4.10. Videos will remain on the website until the organizers chooses to remove the video.

4.11. Entrants are permitted to revise their video once, providing the new video complies with the rules. To revise a video the entrant should contact the organizers directly with the video they wish to update.

4.12. All videos must be uploaded by the organizers.

4.13. The organizers reserve the right to monitor or screen videos prior to posting them on the portal and, in rare circumstances, deny inclusion of a video on the Tech Hub.

4.14. Entrants grant the organizers a transferable license to copy, publish, broadcast, display, distribute, use, edit, translate, reuse and adapt the video, both now and in the future.

4.15. The organizers will not be held responsible for any claims concerning rights infringement.

4.16. Incomplete, illegible or false videos are not eligible.

4.17. Under no circumstances will the organizers plagiarize ideas expressed in the videos, except in circumstances where ideas were previously known by the organizers, under development by the organizers or obtained from other sources.

4.18. The organizers reserve the right to suspend, modify or terminate the Tech Hub if it becomes compromised.

The Ceremony and Tech Talks

5.1. Tickets for the ceremony and Sports Technology Talks must be purchased via the website in full with the associated fee. All fees must be received by the organizers before the ceremony.

5.2. On receipt of a ticket purchase, the organizers will confirm its arrival via email. If an attendee does not obtain such a receipt within three days, it is the attendee’s responsibility to contact the organizers to confirm its arrival. Unless confirmation has been received verbally or in writing, the organizers cannot guarantee the arrival of a ticket purchase.

5.3. Tickets are non-refundable.

5.4. By purchasing tickets, the attendee agrees to provide the organizers with all information requested.

5.5. The organizers will not be liable or responsible to attendees and/or entrants for any failure or delay in performing any obligation under these terms and conditions regarding the ceremony in the event of any strike, lock out, trade dispute, accident, fire, flood, existence of hazardous materials or any natural disaster, terrorist attacks, acts or regulations of local or national government, or act of God or any contingency whatsoever beyond the organizers reasonable control (a “Delaying Event”).  Such suspension or cancellation of the awards shall not constitute a breach of contract between attendees and/or entrants and the organizers, nor will attendees and/or entrants be entitled to claim for any loss or damage howsoever arising as a result of a delaying event.

Personal arrangements including travel, subsistence, hospitality or accommodation relating to the Award Programme which have been arranged by attendees and/or entrants are at their own risk. The organizers will attempt to re-organise the Award Programme as soon as practicable after the delaying event ends.

Governing Law and Jurisdiction

6.1. The rules and any dispute or claim arising from or in connection to them or their subject matter, existence, negotiation, validity, termination or enforcement (including non-contractual disputes or claims) shall be governed by and construed in accordance with English law.

6.2. The Court of England shall have exclusive jurisdiction in relation to any dispute or claims arising out of or in connection with the rules, their subject matter, existence, negotiation, validity, termination or enforcement (including non-contractual disputes or claims).

Sports Technology Awards Ltd, Company Registration Number: 9424310

Registered Address: 85 Great Portland Street, First Floor, London, W1W 7LT