Terms and Conditions – 2021 Sports Technology Awards
1. Definitions and Interpretations
1.1. In these terms and conditions (the “Terms and Conditions”), unless the context otherwise requires, the following words shall have the following meanings:
“Attendee” – means an individual or group that attends the Ceremony and/or Talks;
“Award Programme” – means, collectively, the Categories as listed and detailed on the Website;
“Awards” – means the competition known as the Sports Technology Awards whereby technology in sport is judged by the Sports Technology Awards and awards are given in relation to the Categories;
“Category” – means each particular category within an Award Programme listed and detailed on the Website;
“Ceremony” – means the Awards ceremony where the Winners will be announced;
“Closing Date” – means the deadline for entry to the Awards as conveyed on the Website;
“Entrant” – means an individual or team that submits an Entry for a Category;
“Entry” – means the material submitted for a Category by the Entrant;
“Entry Fee” – means the relevant fee, payable by the Entrant for the corresponding Category, which is set out on the Website. Entry Fees must be paid by credit card via the Website;
“Fee Rate” – means the applicable rate set by the Organizers in accordance with the Entrant’s and/or Attendee’s date of payment of the Fee (e.g. Early Bird, Regular or Late Submission);
“Multiple Entries” – means more than one Entry per Entrant;
“Multiple Entry Fee” – means an Entry Fee as discounted at the discretion of the Organizers by virtue of an Entrant’s Multiple Entries;
“Organizers” – the Sports Technology Awards Ltd;
“Rules” – means these Terms and Conditions, as set out on the Website, and additionally any special terms and conditions agreed in writing between the Entrant and/or Attendee and the Organizers;
“Talks” – means the Sports Technology Talks (comprising a series of presentations by senior figures in the technology sector);
“Tech Hub” – means a collection of videos from Entrants, judges and sponsors on the Website;
“Ticket” – means an individual seat or table at the Ceremony and/or Talks;
“Ticket Fee” – means the relevant fee, payable by the Attendee for the Ticket, which is set out on the Website. Ticket Fees must be paid by credit card via the Website;
“Venue” – means the location for the Ceremony and/or Talks;
“Winner” – means the winner of a Category.
1.2. The Organizers reserve the right to cancel and/or amend all or any part of the Award Programme and/or Rules. Any changes to the Rules or Awards will be posted on the Website. It is the responsibility of the Entrant and/or Attendee to keep themselves informed of any changes.
1.3. By submitting an Entry, the Entrant shall be deemed to have accepted and agreed to comply with the Rules.
1.4. An Attendee who purchases, holds or uses a Ticket shall be deemed to have accepted and agreed to comply with the Rules.
1.5. In the event of any dispute regarding the Rules, conduct or results of the Awards, the decision of the Organizers shall be final and unchallengeable.
2. Entrants for the Awards
2.1. The Awards are open to all Entrants, regardless of location or organizational type.
2.2. By submitting an Entry, the Entrant hereby warrants that all information submitted is true, accurate and complete. The Organizers reserve the right to verify any information contained in the Entry and the Entrant’s eligibility to submit an Entry.
2.3. The Organizers reserve the right to disqualify an Entrant if the Organizers have reasonable grounds to believe that an Entrant has breached any of the Rules or any applicable law (including any copyright law), has committed any act that has caused or could cause reputational damage to the Organizers, or has otherwise infringed the intellectual property rights of any third party.
2.4. Upon being shortlisted, Entrants agree to feature the Awards logo on their Website and all collateral as appropriate.
2.5. Upon being shortlisted, Entrants agree that at least one representative will be present at the Ceremony.
2.6. In the event a Winner is disqualified from the Awards, the Organizers will select an alternative winner in the same manner as the original winner and such selection will be subject to the Rules.
3. Entries for the Awards
3.1. All Entries must be submitted online via the Website. No hardcopy entries will be accepted although, where requested or invited, Entrants may submit a single example of its products or goods (see 3.8).
3.2. Unless otherwise stated, each Entry should focus largely on work completed or projects undertaken in the previous 18 months, however products developed before this date are not precluded from entering, unless otherwise stated in the Category criteria.
3.3. An Entry can be submitted to multiple Categories, unless stated otherwise.
3.4. An Entrant can submit Multiple Entries in the same Category only if the Entry is for a different product or service.
3.5. Multiple Entries can be submitted from a single organization or brand. Agencies or third parties submitting Entries on behalf of clients or partners only qualify for the Multiple Entry Fee provided their agency’s involvement is central to the Entry. Entries can be submitted on behalf of clients where the agency was not involved in the work; however, unless a single client is submitting more than one Entry, the Multiple Entry Fee would not apply.
3.6. While submitting an Entry, Entrants should supply the Organizers with updated and reachable contact details. Any changes to contact details supplied should be emailed directly to the Organizers.
3.7. An Entry must be accompanied by the relevant, high-quality company logo(s), in vector format and a high-quality digital presentation of no more than 20 seconds and without sound showcasing the product or service detailed in the Entry. The presentation will be used during the ceremony in the case of the Entry winning. The Entrant retains all rights to the logo and video but permits the Organizers the use of both on its Website, at the Ceremony, and other marketing collateral in perpetuity.
3.8. Size permitting, in the cases of a product or goods, the Entrant may send the Organizers the technology detailed in the Entry otherwise it may grant the Organizers access to use its service. The technology is non-returnable, and it is the responsibility of the Entrant to cover any and all postage costs and ensure the technology is received by the Organizers.
3.9. In case of technical difficulties, Entrants are advised to save a version of the Entry in a saveable document prior to submitting their Entry.
3.10. On receipt of an Entry, the Organizers will confirm its arrival via email. If an Entrant does not obtain such a receipt within three days, it is the Entrant’s responsibility to contact the Organizers to confirm its arrival with the Organizers. Unless confirmation has been received verbally or in writing, the Organizers cannot guarantee the arrival of an Entry or that the Entry will be accepted by the Organizers.
3.11. All Entries must be submitted in the English language and must be accompanied by the appropriate Entry Fee.
3.12. Each and every Entry must be completed in full, including all mandatory sections of the entry form and submitted and with the applicable Entry Fee received before the Closing Date. No Entry will go forward for judging unless full payment of the Entry Fee is received by the Organizers prior to the Closing Date with all mandatory sections of the entry form completed with the relevant information, as indicated in the Entry form.
3.13 Word and/or character limits are to be strictly observed. Judges will only receive the exact number of words and/or characters requested.
3.14. All Entry Fees are non-refundable (save in the exceptional circumstances set out below at paragraph 5.9), regardless of whether the Entry has been completed in accordance with clause 3.12 and put forward for judging. An Entrant will not be eligible for a refund of the Entry Fee paid for an Entry that remains incomplete at the Closing Date.
3.15. Amendments cannot be made to an Entry once submitted. If an Entrant has any concerns about information included in an Entry after it has been submitted, they should contact the Organizers directly.
3.16. In the event the Organizers have reasonable grounds to believe an Entrant has attempted to influence the decision of the judges, by any means outside or in addition to the official Entry, the Entrant will be disqualified and will not be eligible for a refund of the Entry Fee paid.
3.17. Subject to the Closing Date, the Organizers may, at the Organizers’ discretion, apply Fee Rates for Entries and/or Tickets. In order to be eligible for the applicable Fee Rate, Entries and/or Tickets must be submitted and paid for by the corresponding payment deadline which is set out on the Website. Entries and/or Tickets which are not paid for by the relevant payment deadline will then be charged at the higher Fee Rate, albeit subject always to the Closing Date.
3.18. Judging will take place in a one-month period after the closure of Entries, or as otherwise decided by the Organizers. The judges assign scores to each of the Entries in the particular Category, and the Entry with the highest score is deemed the Winner. In the case of a tie, the tied Entries are submitted for further judging to ‘tie-breaker’ judges.
3.19. The Awards are judged by a panel of independent judges without the interference or influence of the Organizers or any representative of the Organizers.
3.20. Shortlisted Entries will be published on the Website on or around 4th February 2021. Winners will be announced at the Ceremony.
3.21. Details of the shortlisted Entries and Winners will be published on the Website and other collateral using the information provided in the ‘Entry Details’ section of the Entry. Entrants must ensure that this section of the Entry is concise, informative and of a sufficiently high standard for publication. The Organizers reserve the right to charge an additional editing fee, limited to £100, if significant editing and correction is required prior to publication. Information about an Entry that is not shortlisted will not be revealed.
4. The Tech Hub
4.1. Each Entrant is entitled to feature one video per product or service submitted. The video should be of a decent quality, no larger than 300mb in size and no longer than three minutes in length.
4.2. Videos should be submitted via the online Entry form together with the relevant Entry. Following a review period, the Organizers will upload the video to the Tech Hub. A video being uploaded to the Tech Hub is subject to the Entry being completed in full and paid for in accordance with clause 3.12.
4.3. Videos can only promote the work or product which relates directly to the Entry submitted.
4.4. Any and all materials or creatives used in the video must be the sole copyright of the Entrant whose product or service the video is promoting, or otherwise the Entrant must have in writing all rights, licences, permissions and consents to use third party content by the company or individual whose intellectual property is being used.
4.5 Each Entrant warrants to the Organizers that:
- it owns or has and shall maintain all necessary rights, consents and licences (including all intellectual property rights) required to use and licence to the Organizers the right to use the video and any other content and materials submitted to the Organizers;
- the video and any other content and materials submitted to the Organizers, shall comply with all applicable law, including all applicable self-regulation industry codes such as the ASA Code of Non-broadcast Advertising and Direct & Promotional Marketing (CAP Code) and UK Code of Broadcast Advertising (BCAP Code).
4.6. Those under the age of 18 who feature in the video should have written parental consent.
4.7. Submissions cannot defame, misrepresent or contain disparaging remarks about other people, products or companies.
4.8. Videos should not:
- be sexually explicit or suggestive;
- be violent or derogatory of any ethnic, racial, gender, religious, professional or age group;
- be profane or pornographic;
- contain nudity;
- promote illegal drugs, tobacco or firearms/weapons;
- convey any political agenda or message;
- endorse any form of hate or hate group;
- contain trademarks, logos, trade dress or brand symbolism that is the intellectual property of a third party;
- contain any personal identification, such as license plate numbers, personal names, email addresses or street addresses without permission;
- contain copyrighted materials owned by third parties other than the Entrant or the Organizers without permission; or
- violate any law.
4.9. The Organizers assume no liability for:
- the Entrant’s video or its content;
- technical problems or technical malfunctions arising in connection with the Tech Hub;
- unauthorized human or non-human intervention in the operation of the Tech Hub, including hacking, theft, viruses or bugs; or
- personal injury (other than as a result of the Organizers’ own negligence), property damage or losses of any kind which may be sustained to user’s or any other person’s computer equipment resulting from use of the Tech Hub.
4.10. By submitting a video, the Entrant agrees to release the Organizers from any and all claims, damages or liabilities arising from the video and agrees to not claim punitive, incidental or consequential damages.
4.11. The Entrant’s video may remain on the Website until the Organizers choose to remove it.
4.12. Entrants are permitted to revise their video once, providing the new video complies with the Rules. To revise a video the Entrant should contact the Organizers directly with the video they wish to update.
4.13. The Organizers will screen all videos prior to posting them on the portal and reserve the right to deny inclusion of a video on the Tech Hub if the video is deemed to contravene any of the guidelines and/or Rules.
4.14. Entrants grant the Organizers a worldwide perpetual transferable license to copy, publish, broadcast, display, distribute, use, edit, translate, reuse and adapt the video or any other content or materials submitted to the Organizers, both now and in the future.
4.15. By submitting a video or any other materials to the Organizers, the Entrant agrees to defend, indemnify and hold harmless the Organizers from any and all claims, actions, regulatory fines, damages, expenses and costs awarded against or incurred by the Organizers arising from or in connection with: (i) the Organizers’ posting of the video and its content on the Website; and (ii) any claim made against the Organizers for actual or alleged infringement of a third party’s intellectual property rights arising out of or in connection with use of the video or materials submitted.
4.16. The Organizers reserve the right to withhold from the Tech Hub any incomplete, illegible or false videos and such videos shall be deemed not eligible.
4.17. Under no circumstances will the Organizers plagiarize ideas expressed in the videos.
4.18. The Organizers reserve the right to suspend, modify or terminate the Tech Hub if it becomes compromised.
5.1. Tickets for the Ceremony and Talks must be purchased via the Website in full with the associated Ticket Fee. All Ticket Fees must be received by the Organizers before the Ceremony.
5.2. On receipt of a Ticket purchase request, the Organizers will confirm its arrival via email. If an Attendee does not obtain such a receipt within three days, it is the Attendee’s responsibility to contact the Organizers to confirm its arrival with the Organizers. Unless confirmation has been received verbally or in writing, the Organizers cannot guarantee the arrival of a Ticket purchase or the order or offer of Ticket purchase will be accepted by the Organizers.
5.3. By purchasing Tickets, the Attendee agrees to provide the Organizers with all information requested. Attendee information must be supplied by the deadline stated on the Website in order to guarantee access to the event. The Organizers will try to accommodate any late requests for Attendee changes and dietary requirements, but these cannot be guaranteed.
5.4. An individual Ticket may be in the form of paper, mobile/bar code, email, wristband or chip technology or such other form that becomes available over time.
5.5. Ticket purchases are non-refundable (save in the exceptional circumstances set out below at 5.9).
5.6 All tickets are non-transferable, save that the Organizers will permit one change/transfer per ticket for transfer requests received at least one week prior to the Ceremony or Talk date. Any further changes/transfers will be at the Organizers’ sole discretion.
5.7. The Organizers will not be liable or responsible to Attendees and/or Entrants for any failure or delay in performing any obligation under these Terms and Conditions regarding the Ceremony or Talks in the event of any circumstance not within the Organizers’ reasonable control including, without limitation acts of God, flood, drought, earthquake or other natural disaster, epidemic or pandemic, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent, collapse of buildings, fire, explosion or accident, any labour or trade dispute, strikes, industrial action or lockouts, non-performance by suppliers or subcontractors and interruption or failure of utility service (a “Force Majeure Event”). Any resulting suspension or cancellation of the Awards shall not constitute a breach of contract between Attendees and/or Entrants and the Organizers, nor will Attendees and/or Entrants be entitled to claim for any loss or damage howsoever arising as a result of a Force Majeure Event. Personal arrangements including travel, subsistence, hospitality or accommodation relating to the Awards which have been arranged by Attendees and/or Entrants are at their own risk. The Organizers will attempt to re-organise the Awards as soon as practicable after the Force Majeure Event ends. In the event that the Ceremony is not re-scheduled, any Entrant or Attendee will be entitled to a refund of a proportion of the applicable Entry Fee and/or Ticket Fee (limited to the face value of the individual Entry and/or Ticket, less any discount applied) paid by the relevant Entrant or Attendee, and less any non-refundable costs and expenses that have been incurred by the Organizers including staffing costs and Website platform-related licences and fees.
Limitations on the Organizers’ Liability
5.8. Where the event is cancelled for any reason, the Organizers will not be liable to any Entrant or Attendee, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with these Terms and Conditions, the Ceremony or the Awards for any delay or failure to comply with its obligations under these Terms and Conditions where the Ceremony is subsequently rescheduled.
5.9. Subject to paragraph 5.7, if the Ceremony is cancelled and not rescheduled, any Entrant or Attendee will be entitled to a refund of the applicable Entry Fee and/or Ticket Fee (limited to the face value of the individual Entry and/or Ticket, less any discount applied) paid by the relevant Entrant or Attendee. In such circumstances the Organizers’ total liability to any Entrant or Attendee arising under or in connection with these Terms and Conditions, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, will be limited to the Entry Fee and/or Ticket Fee (limited to the face value of the individual Entry and/or Ticket, less any discount applied) paid by the relevant Entrant or Attendee.
5.10. The Organizers will not be liable to any Entrant or Attendee, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with these Terms and Conditions, the Ceremony, the Awards or the Talks for any:
- loss of profits;
- loss of sales or business;
- loss of agreements or contracts;
- loss of use or corruption of software, data or information;
- loss of or damage to goodwill; and
- any indirect or consequential loss (including non-refundable travel and accommodation costs).
5.11. Nothing in these Terms and Conditions shall limit any liability of the Organizers which cannot legally be limited, including liability for death or personal injury caused by negligence or fraud or fraudulent misrepresentation.
6.1. Attendees and Entrants must comply with all relevant statutes, safety announcements, rules and regulations (including, without limitation, the rules of the Venue and the regulations of any licensing authority) whilst in the Venue.
6.2. Any views and opinions expressed at the Ceremony and/or Talks by the speakers, presenters and/or judges do not purport to reflect the views and opinions of the Organizers. We are not responsible for any offence caused by the speakers, presenters and/or judges.
6.4. If the Organizers do not insist that any Entrant or Attendee perform any of their obligations under these Terms and Conditions, or if the Organizers do not enforce their rights against any Entrant or Attendee, or if they delay in doing so, that will not mean that the Organizers have waived their rights against any Entrant or Attendee or that any Entrant or Attendee does not have to comply with those obligations. If the Organizers do waive any rights, they will only do so in writing, and that will not mean that they will automatically waive any right related to any later default by any Entrant or Attendee.
6.5. The Organizers may assign or transfer the Organizers rights and obligations under these Terms and Conditions to another entity. Entrants and Attendees may only assign or transfer their rights or obligations under these Terms and Conditions to another person if the Organizers agree in writing (in the Organizers’ sole discretion).
6.6. Each paragraph of these Terms and Conditions operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
6.7. The contract created by acceptance of these Terms and Conditions is between the Organizers and the relevant Entrant or Attendee (as the case may be). No other person has any rights to enforce any of its terms.
6.8. All intellectual property rights in or arising out of or in connection with the Awards and the Events (other than intellectual property rights in any materials provided by Entrants and Attendees) will be owned by the Organizers.
7. Governing Law and Jurisdiction
7.1. The Rules and any dispute or claim arising from or in connection to them or their subject matter, existence, negotiation, validity, termination or enforcement (including non-contractual disputes or claims) shall be governed by and construed in accordance with English law.
7.2. The Court of England shall have exclusive jurisdiction in relation to any dispute or claims arising out of or in connection with the Rules, their subject matter, existence, negotiation, validity, termination or enforcement (including non-contractual disputes or claims).
Sports Technology Awards Ltd, trading as The Sports Technology Awards Group and/or The STA Group
Company Registration Number: 9424310
Registered Address: 85 Great Portland Street, First Floor, London, W1W 7LT, United Kingdom