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Privacy and Cookies Policy

Changes to Privacy Notice:
Updates to this Privacy Notice will be published on our website.
Last Updated: March 2024
1. Introduction

1.1. The Sports Technology Awards Group (Organizers) Privacy Policy describes how it commits to safeguarding the information given by its website users (User).

1.2. All information provided when using this website will only be used in accordance with the Organizers’ Privacy Policy and Terms and Conditions.

1.3. The Organizers maintains the right to amend any and all parts of the Privacy Policy. Any changes will be posted on the website and it is the Users responsibility to keep them self informed of any changes.

2. Collecting Personal Information

2.1. The Organizers may collect, store and use the following types of personal information:

a. Information given to the Organizers when submitting an entry including contact information, a logo, a video, product or service description, use, target, results and background;
b. Information given to the Organizers when registering for the Insights session including, the User’s full name, company name, address, job role, job title, Linkedin, email address and phone number;
c. Information given to the Organizers when booking seats at the event including full names, company names, job titles, email address and dietary requirements of all attendees;
d. Information given to the Organizers when subscribing to its mailing list and newsletter including full name, company and email address;
e. Information relating to any purchases made through the Organizers’ website including full name, credit card numbers, dates and billing address;
f. Information posted by the Organizers to the Tech Hub including the video, name and description;
g. Information about the User’s computer and use of the website including their IP address, geographical location, browser type, operating system, referral source, length of vision, page views and website navigation paths; and
h. Information provided in or in relation to any communication that the User sends to the Organizers.

2.2. The User must have the permission of any third person to share their personal information with the Organizers.

3. Use of Personal Information

3.1. Personal information submitted to the Organizers by the User or third parties will be used for the purposes set out in this policy.

3.2. The Organizers may use the User’s personal information to:

a. Process entries and table booking for the Sports Technology Awards;
b. Provide the User information about other goods and services the Organizers offers;
c. Notify the User of any changes to the Organizers’ service;
d. Supply services purchased through the website;
e. Sent payment reminders and collect payments for services purchased;
f. Send the User a newsletter unless the User has unsubscribed from the mailing list;
g. Deal with enquires or complaints made by or about the User relating to the website;
h. Keep the Organizers’ website secure and prevent fraud; and
i. Provide third parties with statistical information about the website users, entrant and / or event attendees.

3.3. The entry and ticket purchase process within the website are handled by Eventsforce and all financial transactions are handled by Secure Trading. You can review both parties’ privacy policy via their websites.

4. Disclosing Personal Information

4.1. The Organizers may share your information with selected third parties including but not limited to its business partners, sponsors, suppliers and sub-contractors, if it is required to do so:

a. under any agreement with a third party;
b. in order to comply with any legal obligation;
c. to enforce and apply the Terms and Conditions; and
d. to protect the rights of the Organizers, its customer or others.

4.2. This includes exchanging information with other companies and organizations for the purpose of fraud protection and credit risk reduction.

5. Data Storage

5.1. Data collected will be stored on electrical equipment within the Organizers office, however, some servers are located at a separate undisclosed site within the UK. The Organizers will take all reasonable steps to ensure that the User’s data is treated securely and in accordance with the Privacy Policy.

5.2. If the Organizers has provided the User with a password, it is the User’s responsibility to keep this password confidential and not to share it with any third party.

5.3. The transmission of data via the internet is not completely secure. While the Organizers’ will do their best to protect the User’s data, they cannot guarantee the security of data transmitted through the website; and transmission of data is at the User’s own risk. Once the Organizers has received any data from the User, it will use strict procedures and security features to try to prevent unauthorized access.

6. Rights

6.1. The User has the right to ask the Organizers not to process its personal data for marketing purposes. The Organizers will (usually) inform the User that it intends to use its information for such purposes or if the Organizers intends to disclose information to any third party for such purposes. A User can opt out of its information being used for marketing purposes by checking or unchecking relevant boxes or by contacting the Organizers directly.

6.2. The website contains links to external sites, including but not limited to the partners and sponsors. If a User is redirected to another website, please note that it will have its own Privacy Policy and the Organizers does not accept any responsibility or liability for these policies.

7. Access To Information

7.1. The Data Protection Act 1998 (Act) gives the User the right to access information held about them. Their right can be exercised in accordance with the Act. Any access requested may be subject to a fee of £10 to meet the costs of providing the User with details of the information the Organizers holds.

Sports Technology Awards Ltd, Company Registration Number: 9424310

Registered Address: 85 Great Portland Street, First Floor, London, W1W 7L

Cookies Policy


A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts.

Strictly Necessary Cookies (Essential/functional Cookies)

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personal data.

Non-essential Cookies

We collect data from you for the purposes shown below when you visit our website, but we can only do so if you have granted us permission to do so using our cookie preferences shown on our Cookie Banner. You can change your preferences at any time.

Performance/Analytical Cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
We use all features of Google Analytics if you have consented to us doing this. That includes obtaining specific visitor cookie data, such as the source, medium and keyword used to visit our Website. Google Analytics does not store any visitor specific data and we will not use visitor specific data in any way related to Google Analytics.

Third Party Cookies

Third-party cookies are set by a domain other than the one the user is visiting. This typically occurs when the website incorporates elements from other sites, such as images, social media plugins or advertising. When the browser or other software fetches these elements from the other sites, they can set cookies as well.
We do not control the use of these third-party cookies and cannot access them due to the way that cookies work, as cookies can only be accessed by the party that originally sets them. Please check the third-party websites for more information about these cookies.

Functional Cookies

These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.

Targeting Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

More specifically, we use cookies and other tracking technologies as follows:

Performance/Analytical Cookies
Google Analytics
Used to store and count pageviews
Used to store the user’s usage history
Used to store performed actions on the website (anonymous)
Used to track visits to website (anonymous)
Functional Cookies
Used to read and filter requests from bots
Used to store if a message has been dismissed